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EPIC changes continue: records tracking

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Related links Scheduling system moves into Hyperspace IT upgrades promise improvements

eginning November 15, the computerized medical records systems at Children’s are set to join the scheduling system as part of the integrated software solution known as EPIC.

The changes include:

• Chart Tracking will be used to monitor the movement of medical records throughout the institution.
• Release of Information Tracking will keep tabs on release-of-information requests from patient families, insurance companies and other outside parties. The system will provide staff with quick access to the status of any request and is fully compliant with HIPAA.
• Deficiency Tracking will track documentation that is not yet completed, such as discharge summaries and operative notes.

The functionality offered in Epic will:

• Improve the workflow in medical records and should improve other workflow in clinical areas.
• Be fully integrated with the Cadence scheduling system for more efficient record request processes.
• Generate lists notifying departments of records they have that are needed by another patient care area.
• Allow users outside of the Medical Records Department to enter chart requests directly into the system, eliminating the need to send paper lists or make phone calls to get charts they need.

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