Office of Fellowship Training
Before You Arrive
GENERAL INFORMATION FOR FELLOWS
Your department or division may contact you to fill out the Boston Children's Hospital employment forms. Check with your department or division regarding credentialing. You may need to make an appointment with your department or division administrator. He or she will help you to apply for a Harvard ID, which allows you to gain access to the Countway Library among other important accesses. They will sort out your references and approve your appointment. Be patient. It may take some time to get a letter from Harvard.
Electronic access to Harvard libraries requires setting up through ecommons.med.harvard.edu. This requires a Harvard ID, which can take weeks to get, and this process should be started immediately upon arrival. The department administrator has to turn in paperwork to Harvard to get it started.
People should have a bank account set up if possible BEFORE the big introduction day, so direct deposit can be started.
Get access to Synapse (to view x-rays online). The route for getting Synapse access changes from time to time, but clinical fellows NEED to get this started upon arrival if they want to look at online images.
THE FOLLOWING IS FOR THOSE FELLOWS PLANNING TO DO CLINICAL WORK, SEEING PATIENTS AT CHILDREN'S HOSPITAL BOSTON
Fellows not planning to do so, please scroll down to Research Fellows.
Credentialing from your new CHB department
This is what you should be working on with your Department/Division administrator:
Apply for a full MA license (which takes months).
Save a copy of the application form; this is essential for Medical Staff affairs.
Apply for MA Controlled Substances Registration BEFORE applying for full DEA number is key.
Get VPN access via a SecureID device; this is SO important for accessing labs from home.
Get access to LabPrinting software, which requires only a simple email.
All CHB fellows who wish to moonlight must go through the approval process. The approval forms (see below) must be completed and signed by your Program Director and sent to Anne Vaccaro, Department of Medicine, Hunnewell 2. She will then get it signed (if approved) by the Chair and copies will be sent back to you. If the moonlighting site is outside of CHB, then the malpractice extension form needs to be completed. The fellow needs to sign both pages and then send to Anne Vaccaro for the Chief's signature. You will not be covered for malpractice insurance without this form.
- If you are interested in setting up moonlighting in the ED, contact Dr. Richard Bachur for approval. If and when he gives his approval, he will send an e-mail telling you to contact Jackie Wellington for completion of moonlighting paperwork.
To learn more about specific fellowships at Boston Children's Hospital, go to Residencies and Fellowships.
For more information, go to CHB Medical Staff Services.
The Clinical Research Program (CRP) has four separate but interrelated cores:
- Biostatistical Core
- Project and Data Management Core
- Clinical Research Education Core
- Survey Core
One of the CRP services is to provide up to eight hours of statistical help to any Children's researcher at no cost. Please note that making a request two months before a grant is due is far preferable to making a request two weeks before. For more information, see the CRP site.
When clinicians present patients with scan findings, there is nothing more frustrating than having to draw on pieces of paper to make the patient understand the complex images obtained in the axial plane. There is a distinct advantage to having 3D reformats to show the patient, plan surgical approaches and develop innovative solution to clinical problems. In addition, a single reformat presented as a movie can help liven a lecture or presentation. With a little training, it should be possible for you to create and import 3D reformats on dedicated workstations and personal computers in the hospital (and at home).
If you are interested in exploring this exciting area to benefit your patients, residents and develop exciting presentations using these techniques, contact Sanjay Prabhu, MD, Pediatric Neuroradiology Clinical Fellow, Boston Children's Hospital with your specific needs.
Benefits (only for those paid by CHB)
Fellows who have external grants (such as from the NIH or private foundations), whose grants are administered through Children's are employees and get benefits. The exception are fellows paid directly from an external organization. For example, a fellow who is visiting from another institution where they remain an employee, and from whom they directly receive their salary, would not receive benefits.
For more information, go to Work and Benefits.
SEEKING A RESEARCH TECHNICIAN POSITION?
If you are seeking a research technician position, please complete the Children's Hospital employment application. Go to Children's Hospital Employment.
FOR INTERNATIONAL FELLOWS: VISA MATTERS
Once your mentor offers you a position, your case will be sent to your Department/Division for credentialing. The credentialing person will be in touch or your mentor will inform you.
For research visas, J-1, H-1, O-1, or TN (research only), these are issued through the Harvard International Office (HIO), but again, you'll need to go through your Department/Division to process.
For clinical fellows, your Department/Division will inform you where your visa will be issued.
Everything has to go through Children's Hospital. Never go directly to the lawyer for your visa.
HIO has many resources: insurance, pre-arrival, immigration, housing, taxes...
FREE evening parking(6 p.m. - 8 a.m.), weekend parking(6 p.m. Fri - 8 a.m. Mon), and holiday parking is available for fellows in the Boston Children's Hospital Parking Lot, directly across from the Hospital drive-in circle (enter from Blackfan St.) For more on this, see "Getting Settled," and "Transportation" on this web site.
There is a medical school Loan Repayment Program (LRP) through the National Institutes of Health (NIH): U.S. Department of Health and Human Services: NIH Loan Repayment Program
Harvard formatted CV
Learn how to create a Harvard formatted CV with the Harvard Medical Intranet site
After getting into the Harvard Medical Intranet site, click on the following:
XV. Curriculum Vitae and Bibliography Format for all Faculty
Part I: General Information
Part II: Research, Teaching and Clinical Contributions
Part III: Bibliography
Please note that now the Boston Children's Hospital Registrar's office requires that the CV's be formatted with month and year.